Jobs in Japan
Explore hand-picked jobs in Japan for English speakers across tech, education, marketing, and more.
Vetted companies only. Apply from overseas.
Jobs in Japan
Explore hand-picked jobs in Japan for English speakers across tech, education, marketing, and more.
Vetted companies only. Apply from overseas.
Woven by ToyotaWoven Capital is seeking an Executive Assistant to support our senior leadership, including the Chief Investment Officer (CIO). In this role, you will manage complex, global scheduling, travel arrangements, and day-to-day administration, while supporting smooth collaboration and operations across the broader team. We are looking for someone who thrives in a fast-paced, global environment, can flexibly prioritize and manage multiple tasks efficiently, and takes a proactive approach in anticipating needs. Responsibilities include managing complex, global calendars for senior leadership across time zones and coordinating meetings with internal and external executives and their assistants; supporting Partners with complex or large-group scheduling as needed; arranging business travel for senior leadership, including flights, ground transportation, and visas; managing information flow in a timely and accurate manner; maintaining organized documents and tracking items pending leadership review or signature; processing and settling expenses and invoices for senior leadership; supporting coordination for the Investment and Portfolio Success teams, including large-group scheduling and ad hoc team travel, based on needs and capacity; assisting with planning and coordinating events; partnering closely with the US-based Executive Assistant to ensure seamless global coverage across time zones and providing backup support during absences; and supporting new joiner onboarding and collaborating with assistants across teams as needed.
- Bachelor’s Degree required - Minimum 3-5 years of experience as an Executive Assistant or similar high-level coordination role - Native-level Japanese and business-level English - Excellent interpersonal and communication skills - Strong confidentiality, discretion, and emotional intelligence - High/detailed attention to stakeholders (both internal and external to the company) - Proficiency in Google Workspace and Microsoft Office, with the ability to build simple trackers and tools independently
- Proactive self-starter with a strong service mindset, able to anticipate needs and take initiative independently - Resilient and composed under pressure, with the ability to navigate challenging situations and maintain a solution-oriented mindset - Highly organized, detail-oriented, and able to manage multiple competing priorities effectively - Ability to proactively adjust priorities and approaches as circumstances change, and propose and implement alternative solutions - Eagerness to learn and grow with the team, and openness to feedback - Experience supporting multiple executives simultaneously - Team player with clear communication and strong interpersonal skills - Experience in a VC, financial services, or global company environment is a plus
- Competitive Salary - Based on experience - Work Hours - Flexible working time - Paid Holiday - 20 days per year (prorated) - Sick Leave - 6 days per year (prorated) - Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company - Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance - Housing Allowance - Retirement Benefits - Rental Cars Support - In-house Training Program (software study/language study)
