Jobs in Japan
Explore hand-picked jobs in Japan for English speakers across tech, education, marketing, and more.
Vetted companies only. Apply from overseas.
Jobs in Japan
Explore hand-picked jobs in Japan for English speakers across tech, education, marketing, and more.
Vetted companies only. Apply from overseas.
Johnson & JohnsonAt Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com. As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leaders based in Tokyo Headquarters. The Executive Assistant will serve as a trusted partner, managing complex schedules, coordinating domestic and international travel, supporting executive meetings, and ensuring a seamless experience for internal and external stakeholders, including global and regional visitors. The ideal candidate is detail-oriented, resourceful, able to manage multiple priorities simultaneously, and capable of handling confidential information with discretion and professionalism. The role includes managing complex and dynamic calendars for senior leaders; coordinating internal and external meetings across multiple time zones; proactively identifying scheduling conflicts and recommending solutions; prioritizing appointments and ensuring efficient use of executive time; arranging domestic and international travel, including flights, accommodations, transportation, visas, and itineraries; preparing detailed travel schedules and briefing materials; processing and reconciling travel and entertainment expenses in compliance with company policies; supporting travel-related logistics and issue resolution; organizing executive meetings, leadership reviews, town halls, and off-site events; coordinating meeting logistics, conference rooms, virtual meeting platforms, and catering when required; preparing agendas, presentation materials, and meeting documentation; recording meeting notes and tracking follow-up actions as appropriate; coordinating visits from Global, APAC, and external stakeholders; arranging meeting schedules, office access, transportation, accommodations, and hospitality requirements; serving as a primary point of contact for visitors; supporting site tours, executive meetings, and leadership engagement activities; preparing correspondence, reports, presentations, and other business documents; maintaining organized electronic and physical filing systems; managing confidential and sensitive information with discretion; supporting procurement, purchase orders, and vendor coordination; liaising with internal teams, business partners, customers, vendors, and senior executives; building working relationships across functions and organizational levels; facilitating communication and follow-up on priorities and action items; identifying opportunities to improve administrative processes and operational efficiency; participating in departmental and cross-functional initiatives; and contributing to a positive and collaborative workplace environment.
- 5+ years of experience supporting senior executives in an Executive Assistant or Administrative Assistant role. - Experience coordinating international travel and executive-level meetings. - Excellent organizational and time-management skills. - Strong attention to detail and ability to multitask in a fast-paced environment. - Exceptional written and verbal communication skills in Japanese and English. - Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel, Teams). - Strong interpersonal skills and executive presence. - Ability to work independently with minimal supervision. - High level of professionalism, integrity, and discretion. - Strong problem-solving and prioritization capabilities.
- Bachelor’s degree preferred. - Experience supporting multinational organizations and senior leadership teams. - Experience supporting regional or global executives. - Experience coordinating executive visits, leadership events, and international stakeholders. - Familiarity with travel management systems and expense reporting tools. - Experience working in a highly matrixed multinational environment.
