Jobs in Japan
Explore hand-picked jobs in Japan for English speakers across tech, education, marketing, and more.
Vetted companies only. Apply from overseas.
Explore hand-picked jobs in Japan for English speakers across tech, education, marketing, and more.
Vetted companies only. Apply from overseas.
DeepLAs an Executive & Office Assistant, APJ, you will provide comprehensive support to the APJ Country manager and APJ team. Working under minimal supervision, you are expected to manage daily operations, exercise sound judgment in scheduling and task prioritization, and ensure seamless communication across all internal and external stakeholders. Your performance will be measured by your ability to drive operational efficiency and enhance the productivity of the leaders you support through the following: Executive Assistant scope (70% of the role): Independently manage the Country Manager’s dynamic calendar, resolving scheduling conflicts with minimal guidance. Organize communications between the Country Manager & stakeholders on multiple platforms to facilitate faster decision-makings. Create and edit visually compelling presentations that align with the leader’s specific messaging and corporate branding. Prepare, coordinate and moderate meetings hosted by L-team & XL-team including APJ Country Manager, or other internal/external meetings requested. Take minutes and support leaders to track action items to ensure timely follow-up. Coordinate domestic and international travel logistics and maintain meticulous expense reconciliation in strict compliance with company policies. Handle highly sensitive and confidential information with the utmost integrity and discretion. Office Assistant scope (30% of the role): Administer office access and guest card via designated systems; establish and maintain regional guidelines for visitor protocols. Oversee office operations in Tokyo, including mail handling, ticketing, local purchasing, snacks, amenities and health & safety processes. Provide general office assistance and manage urgent tasks as needed. Manage vendors and projects related to the office. Process office-related invoices and manage budgets aligned with the office global team. Plan & support local and global events, handle catering logistics, and assist with event bookings (e.g., “Speak Easy”, monitor catering partners). Actively champions and amplifies company initiatives, regional milestones, and team achievements across internal and external channels, fostering visibility and inclusion of global programs. Manage and resolve office-related requests submitted through Jira, ensuring timely resolution and updates. Work with global office team, local IT and P&C team to manage off- and on-site logistics.
- Fluency in Japanese (reading, writing, and spoken communication). - Advanced business-level English (reading, writing, and spoken communication). - Bachelor’s degree (BA) or higher. - Proficiency in Google Workspace and Mac-based business applications, with the ability to manage technical setup and provide hands-on support for meetings.
- Diverse and internationally distributed team: joining our team means becoming part of a large, global community with people of more than 90 nationalities. We're more than just colleagues; we're a group of professionals with a shared mission to connect diverse cultures. Our global presence is growing–we've doubled in size nearly every year, with our employees based in the UK, Germany, the Netherlands, Poland, the US, and Japan, and we continue to expand our network. - Open communication, regular feedback: as a language-focused company, we value the importance of clear, honest communication. We value smooth collaboration, direct and actionable feedback, and believe that leading with empathy and growth mindset makes us better together. - Hybrid work, flexible hours: we offer a hybrid work schedule, with team members coming into the office twice a week. This allows you to engage directly with your team and experience the unique energy of our workspace, while still enjoying the flexibility and comfort of working from home. With flexible working hours and trust in your productivity, we are in sync with your team’s general locations and time zones to foster effective and seamless collaboration. - Virtual Shares - An ownership mindset in every role. We believe everyone should share in our success, and that’s why every employee receives Virtual Shares, linking your contribution directly to DeepL’s growth and rewarding you with a stake in our future. - Regular in-person team events: we bond over vibrant events that are as unique as our team, from local team and business unit gatherings, to new-joiner onboardings, to company-wide events that bring us all together–literally. - Monthly full-day hacking sessions: every month, we have Hack Fridays, where you can spend your time diving into a project you're passionate about and get the opportunity to work with other teams–we value your initiatives, impact, and creativity. - 30 days of annual leave: we value your peace of mind. With 30 days off (excluding public holidays) and access to mental health resources, we make sure you're as strong mentally as you are professionally. - Competitive benefits: just as our team spans the globe, so does our benefits package. We've crafted it to reflect the diversity of our team and tailored it to align with your unique location, to ensure you feel supported every step of the way.
