Jobs in Japan
Explore hand-picked jobs in Japan for English speakers across tech, education, marketing, and more.
Vetted companies only. Apply from overseas.
Explore hand-picked jobs in Japan for English speakers across tech, education, marketing, and more.
Vetted companies only. Apply from overseas.
This job posting was originally in Japanese. The English version is automatically translated. Please visit the company site for the most accurate information.
As the Workplace Events Planner, you will lead the planning, coordination and execution of high-touch workplace meetings, events, activations and employee engagement experiences for on-site events at your assigned location and any REW-led events. This role sits at the intersection of logistics, hospitality, workplace experience and strategic collaboration, ensuring that every event brings people together, supports business priorities and reflects a thoughtful, inclusive and on-brand experience. You will partner closely with the Workplace Events and Ops team, business stakeholders, executive assistants and business partners, IT/AV, Corporate Security, vendors, building management and front desk team to deliver seamless event experiences from initial intake through post-event recap. You will manage event planning, workflow coordination, stakeholder governance, guest experience, vendor delivery, budgets, event spaces, employee experience programming, inventory and continuous improvement across the workplace events program. The ideal candidate is highly organized, detail-oriented, calm under pressure and deeply service-minded. They can manage multiple events and stakeholders simultaneously, make sound real-time decisions, troubleshoot issues on the ground, mentor others and elevate workplace community through creative, practical and well-executed event experiences.
- 4+ years of experience in event planning, meeting coordination, workplace operations, hospitality, facilities, property management or a comparable customer-facing operations role. - Prior experience leading, mentoring or coordinating team members, support staff or vendors in a fast-paced environment. - Strong operational mindset with a genuine passion for hospitality, employee experience, community building and high-quality event delivery. - Proven ability to manage multiple projects, concurrent events, stakeholders and competing priorities with exceptional attention to detail. - Excellent organizational, communication, process management and people-management skills across email, Slack, in-person interactions and stakeholder updates. - Experience working with vendors, contracts, budgets, procurement processes, registration platforms and event documentation. - Comfortable supporting executive-level events, VIP experiences and confidential meetings with discretion and professionalism. - Experience with Google Workspace, Jira and event or registration platforms, with the initiative to create printed and digital organizational tools for on-site events. - Hands-on experience coordinating lobby/front desk arrival flows, guest movement, office tours or similar high-touch hospitality moments for external groups. - Familiarity with AI tools and practical applications in event planning, productivity, communication, reporting and operations. - Calm under pressure with strong problem-solving instincts, sound judgement and the ability to make real-time decisions during live events. - High attention to detail paired with big-picture thinking and the ability to translate business goals into strong event experiences. - Experience in technology, start-up or high-growth organizations is preferred but not required.
